symposium Important dates

Paper Submission Deadline
Full Paper 31st August 15 September 2025
Peer Review Comments 15 days from date of submission of paper
Camera-Ready Paper 18th September 30th September 2025
Symposium Dates 3rd – 5th November

REGISTRATION

REGISTER NOW
The symposium encourages an interdisciplinary and collaborative approach, bringing together stakeholders from academia, industry, government, and civil society to foster knowledge exchange, dialogue, and networking  
Category Description Registration Fee* (including GST)
Participations from India
Sponsored Working professionals deputed by universities/ institutes/ projects ₹7000
Individual (non-sponsored) Working professionals, not sponsored by their organizations ₹4000
Research Scholars (with Paper Publication) Pursuing Ph.D. and Post Doc. (Only 5 Participants – Closed) ₹3000
Students (with Paper Publication) Pursuing MLIS degree (Only 5 Participants – Closed) ₹1000
Research Scholars / Students Pursuing Ph.D. and Post Doc. / Pursuing MLIS degree (includes registration kit, symposium proceedings in pendrive, breakfast, lunch, and dinner) ₹2000
Participations from Outside India $120
*Participation in the symposium is purely based on registration. Registration fee is non-refundable. Registration fee does not include accommodation charges.

ACCOMMODATION

The accommodation for the participants may be arranged in our institute’s guesthouses on a payment basis. There are limited rooms available in the institute guesthouse. Booking may be confirmed only after successful registration. Participants need to pay the accommodation charges on arrival through Debit/Credit cards
Category Description Accommodation Fee**
Technology Guest House (TGH) D/B AC Room ₹1680 (single occupancy)
₹2240 (double occupancy)
Student Hostel (Gents: BRH, Ladies: ZHH) Non AC Room ₹250 per day (single occupancy)
Note: After completing registration, please email hbiswal@library.iitkgp.ac.in with your travel plan for guest house booking. * Guest house accommodation is limited; rooms are on a sharing basis and subject to availability. ** Accommodation charges will be as per the latest Institute rules and must be paid by participants at the time of check-in through online/debit/credit card.

TRANSPORTATION

IIT Kharagpur enjoys excellent connectivity via both rail and air. The closest railway stations are Kharagpur and Hijli. One can get taxi/ toto/ rickshaw from railway station, it will take hardly 15 minutes to reach the venue. The closest airport to IIT Kharagpur is Netaji Subhas Chandra Bose International Airport (CCU) in Kolkata, which is approximately 140 km away. The journey from the airport to IIT Kharagpur can take about 2.5 to 3 hours by road

VISA REQUIREMENT

Citizens of all countries, except Nepal and Bhutan, require a valid visa granted by Indian Missions Abroad for entering India. Those wishing to visit a neighbouring country like Sri Lanka or Nepal and then return to India should obtain a double/multiple entry visa. Upon confirmation of registration, the Organizing Committee shall issue the necessary documents as required for obtaining Visa from the Indian consulate of the country of the applicant.

PAYMENT INFORMATION

Particulars of Bank A/C
Bank’s Name CANARA BANK
Branch Name and Address SRIC, IIT KHARAGPUR
Name of the Account IIT CONSULTATIVE PRACTICE FUND
Account Type SAVINGS BANK ACCOUNT
Account Number (as appearing on the Cheque Book) 95562010000805
IFSC Code of the Bank CNRB0019556
Branch MICR Number. 721015104
SWIFT Code CNRBINBBBFD